Deposit Auditing

Video Tutorial:

This function page allows admin users to:

• Review Payment Information
  • Available Balance
  • Loan
  • Status Index
  • Payment Status
• Deposit Request Audit
• Adjust Deposit Request
• Apply Filters
• Export Deposit History 

Admin users can confirm the loan and deposit requests under this function page. Once confirms, funds will be added to the client user's account and to the total funds under the client admin in the client domain

Example:

Types of Funds

The system offers two types of funds:

• Deposit
• Loan

Deposit works as the primary funding source that allows users to remit their funds to the system admin's bank accounts.

The loan works as the secondary funding source that allows users to spend up to their approved credit limits. All the spent amounts can be paid by the deposit amount/available balance.

Important Notes:

• Billing Method MUST be Assigned to Enable "Deposit" Function for Client Users
  • Please Review "Submit Remittance Receipt (Deposit)" for Payment Submission Detail
  • Please Review "ADM - Payment Setup" for Adding Account Receivable Method Detail
  • Please Review "ADM - Assign Payment Method" for Assigning AR Method to Client Users

Review Payment Information

Search Path: Accounting Operation - Payment 

Click "Payment"

Under the "Payment" main page, we can view the available amount on the top left corner and the transaction history/payment requests with the status index in the center of the page

Notes:

• Available Balance
  • The funding that has been remitted and confirmed receiving
• Loan
  • The credit amount that has been approved to the user
• Status Index
  • This helps users to sort and view the payment history with selected payment status
• Payment Status
  • Pending
    • Payment/Remittance is under the review
  • Success
    • Payment/Remittance has been review and approved
  • Denied
    • Payment/Remittance has been denied
  • Adjusted
    • Payment/Remittance has been review and approved, but the Payment/Remittance amount has been adjusted by the accounting personnel

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Request Auditing 

Search Path: Accounting Operation - Payment - Confirm

Click "Confirm"

Click the attachment link to review the remittance receipt/wire confirmation

Select "Deny" or "Approve"

Once Confirmed, the request status will be updated to "Success", "Deposit Amount" will be displayed

If denied,  input the reason and click "Confirm"

The request status will be updated to "Denied", "Deposit Amount" will be displayed as empty

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Adjust the Deposit Request 

Search Path: Accounting Operation - Payment - Correction

Click the approved "Order Number"

Click "Correction"

Entered the corrected amount and click "Confirm"

Deposit amount adjusted with the number of adjusted

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Apply Filters

Search Path: Accounting Operation - Payment - Filter

Select the filter from the below filters

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Export the Deposit History

Search Path: Accounting Operation - Payment - Export

Click the "Export" icon 

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